Software development

What Is The Main Purpose Of Sprint Planning Meeting?

By 2 de octubre de 2020septiembre 23rd, 2022No Comments

The scrum team decides what can be done in the coming sprint and what they will do during the sprint to make that happen. In Agile project management practices, there is also the term increment, where it is often called Program Increment. In a scaled Agile environment, Program Increment is a time concept designed to increase synchronization between all teams in the purpose of sprint planning meeting program or portfolio. The recommended PI length is five reps. A typical model is four iterations working on functions and one iteration for innovation and planning . The PI is long enough to provide a working increment in a test environment ready for release. The PI Planning event helps teams discuss dependencies and organize their work to develop the program.

purpose of sprint planning meeting

Here are the main building blocks for your sprint planning meeting agenda. It’s important to mention that these specific events usually blend together into one free-flowing conversation instead of a specific set of steps. Having an efficient sprint planning meeting agenda goes a long way in advancing a software product. Agile software development aims to add more value to a software product through incremental development.

Even for an organization that doesn’t operate on the Scrum agile framework , sprint planning can be an extremely efficient mechanism for moving product development forward. Call for a team consensus on the proposed sprint goal and backlog items . Review the product backlog and discuss which items belong on the next sprint backlog and why. Good estimation requires a trust-based environment where information is given freely, and assumptions are discussed in the pursuit of learning and improvement.

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However, many teams, instead of relative values, forecast a specific fixed time for their tasks. User Story tasks may no longer have a relative time, but exact minutes, hours, or days. The development time approach remains the Development Team’s choice. Typically, for a four-week sprint this meeting should last eight hours.

  • If additional expertise on specific backlog items are required, then stakeholders can be also invited.
  • As described in the Scrum Guide, Sprint Planning initiates the Sprint by laying out the work to be performed for the Sprint.
  • This is often done by decomposing Product Backlog items into smaller work items of one day or less.
  • The scrum master will be successful when the development team has understood the limitations for the coming sprint.
  • In the first session, the product owner reviews the list of features and defines what needs to be built during the next sprint.
  • The development time approach remains the Development Team’s choice.
  • OK, not the entire company, but the entire development team must attend.

In other words, it’s the time during which a certain product goal is achieved. Scrum is a process framework aimed at solving complex problems. Empirical processes are very hard to plan, so don’t kid yourself–you can’t build the perfect plan. It does not have to be hard, even if the problem you are solving is.

How Long Is A Sprint Planning Meeting?

The development team needs to understand how they can or cannot deliver that goal. If either is missing from this event it makes planning the sprint almost impossible. Sprint planning is a Scrum event during which the entire Scrum team prepares the product backlog items they will work on the sprint. The team explains their initial plan for performing the intended for development product backlog items. A sprint planning meeting is when the team meets to determine which backlog items will be handled in the next sprint. The sprint planning Scrum ceremony is a collaborative process that allows team members to have a say in when work happens.

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Forecasting the pace at which the team works is a trial-and-error process. In this process, at the first sprint, the team will use its best judgment regarding predicting velocity, and after a few sprints, good estimates will be obtained. Then, you start subtracting unavailability hours within these two weeks, which include meeting hours, members taking time off, and hours committed to other projects. The scrum master is responsible for communicating the timebox concept with the team.

The Scrum Master

These companies expect developers to read through user story descriptions and give some thought to the implementation. A development team may contain designers, user experience experts, quality assurance, and developers, of course. Larger companies can have different roles shared between different development teams.

A sprint planning meeting is a meeting where a scrum team meets to plan the next sprint. During sprint planning it is easy to get ‘bogged down’ in the work focusing on which task should come first, who should do it, and how long will it take. For complex work, the level of information you know at the start can be low, and much of it is based on assumptions. Scrum is an empirical process, meaning that you can’t plan upfront, but rather learn by doing, and then feed that information back into the process. If you have a two-week sprint, run a backlog refinement meeting in the middle of the sprint.

purpose of sprint planning meeting

This is a planning technique through which the Development team puts time estimates to the items planned for an upcoming Sprint by «playing with them like in poker». Secondly, the scrum master brings forth any time limitations for the upcoming sprint, like vacations and holidays. Have meeting discussions with the attendees and turn your discussions into actions, decisions, or agenda items or add them to notes. They are fixed-length events of one month or less to create consistency. A new sprint starts immediately after the conclusion of the previous sprint.

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It’s important to go over any new information from the market or customers that helps to set the context for the upcoming sprint. They identify the product mission, the product roadmap, and a release plan with the highest-priority features launching first. Sprint planning is an event in scrum that defines what can be delivered in the upcoming sprint and how that work will be achieved. The different teams have many variations of estimating the time it takes to develop the Product Backlog Items.

Toward the end of the meeting, the team commits to work for the upcoming sprint. It’s not the product owner or the scrum master who ultimately chooses. In addition, some user stories come from older sprints because they were not completed previously. Bringing all of these things together helps form a specific sprint goal. In this article, we’ve touched on the definition of sprint planning meetings, who attends them, when they should be held, their purpose, and how to prepare for them. You’ve also went through a detailed meeting agenda, with every item explained, and got to know what the meeting’s output will look like.

purpose of sprint planning meeting

If there are any questionable items on the Product Backlog, it isn’t logical for the development team to select them for their Sprint Backlog. Instead, they can choose from the following items, as it is assumed that the higher an item on the list is, the more significance it has. The items should include Definition https://globalcloudteam.com/ of Done and possibly Acceptance Criteria. If something remains unclear for the Development Team, the Product Owner role answers their questions. Before planning the Sprint, the Product Owner role should have already prioritized the items. The User Stories at the top of the list are the most important.

What Is The Main Purpose Of Sprint Planning Meeting?

The Velocity of the Development teams determines the Sprint Backlog items collection. If in the previous Sprint it was, for example, 130 points, during the Sprint Planning event, the Development Team would select for its Sprint Backlog a total of approximately 130 points. Another important responsibility of the Product Owner role is to ensure that the items are prepared for the team and suitable for discussion. Everything in the Product Backlog Items should be well described and not have any crucial information missing. The development team can create an unlimited number of tasks that are actually related to a single User Story. The purpose of the Sprint Planning event is to plan and prepare the work for the upcoming sprint.

The Product Owner role has previously prioritized Product Backlog Items and may make additional adjustments during the meeting. The Scrum Master role ensures that everyone is aware of the meeting’s purpose and the benefits of the event. Sprint Planning is timeboxed to a maximum of eight hours for a one-month Sprint. For each selected Product Backlog item, the Developers plan the work necessary to create an Increment that meets the Definition of Done. This is often done by decomposing Product Backlog items into smaller work items of one day or less. No one else tells them how to turn Product Backlog items into Increments of value.

For transparency, the product backlog should be up-to-date and refined to provide clarity. Backlog refinement is an optional event in scrum, because some backlogs don’t need it. However, for most teams, it’s better to get the team together to review and refine the backlog prior to sprint planning. Check out this practical example from one of adam.ai’s sprints.

purpose of sprint planning meeting

To make proper estimations, teams use t-shirt sizes, the Fibonacci sequence, or planning poker. So, when the team checks stories, they need to break them up so that a story fits in one sprint to complete. They include sprint planning meeting, daily standup meeting, sprint review meeting, and sprint retrospective meeting. Building sprint planning into the company’s culture forces the cross-functional team to regularly review its product backlog — and to keep the backlog from becoming a black hole. It encourages the team to frequently review and identify the most strategically advantageous development work to undertake next.

The planning is done on a group basis, and the whole Scrum Team is involved. This meeting is one of the foundations of the self-organization idea. For a one-month sprint, the maximum time for the event is 8 hours. It’s this understanding of the work and the commitment to complete it that requires a specific kind of meeting to occur. Take notes in real-time and turn them into agenda items, actions, or decisions.

What Is The Purpose Of A Sprint Demo Or Review?

As a general rule of thumb, multiply the number of weeks in your sprint by two hours to get your total sprint planning meeting length. The scrum master presents any limitations for the upcoming sprint as well as existing team velocity. Team velocity helps the team evaluate what they can realistically complete during the coming sprint.

The aim of group consensus is to verify if the team is aligned on the plan and the proposed velocity and capacity and that the plan agrees with the product’s vision. It should cover the size of two sprints, so the product owner can efficiently answer the team’s questions. In this article, we’ll zoom in on sprint planning meeting and learn more about its definition, who attends it, its purpose, and how to prepare for it. The article also includes a free sprint planning meeting agenda template and a detailed explanation of each agenda item. The Who – You cannot do sprint planning without the product owner or the development team. The product owner defines the goal based on the value that they seek.

You need to decide on how long the time box is going to be, the sprint goal, and where you’re going to start. The sprint planning session kicks off the sprint by setting the agenda and focus. If done correctly, it also creates an environment where the team is motivated, challenged, and can be successful. Bad sprint plans can derail the team by setting unrealistic expectations. During the sprint planning meeting, the product owner describes the highest priority features to the entire team. They will then discuss which stories the team will do in that sprint.

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